How do I prepare my Clever classes for a new semester?

The beginning of a new school year or semester can mean a whole new set of classes and students, or some basic updates to existing classes. This might seem overwhelming, but CommonLit has several tools to seamlessly transition to a new semester. Read below to learn how to start a new semester in CommonLit with your Clever classes.

If all of your students and classes have changed:

Step 1: Hide Old Classes

Teachers cannot edit, archive, or delete any classes imported from Clever. This is because classes set up with Clever on CommonLit are managed by your school or district. Once your school or district sends CommonLit your updated classes for the upcoming semester and unshares your previous classes, CommonLit will archive your old classes for you.

If you have imported classes from Clever but no longer want to see or use them, or your previous semester's classes are still being shared, you can hide these classes. You can hide Clever classes by going to your Manage Classes page. Click Options > Hide Class. This will hide the class from both you and your students' views.

Step 2: Add/Unhide New Classes

If you already have classes and students on your CommonLit account, CommonLit will import your new Clever sections as new classes on CommonLit once they are shared with us in Clever. If your school or district has a contract with CommonLit, your Clever classes should be updated daily. All other educators will see updates once a week, as CommonLit syncs overnight on Saturdays.

If your school is using CommonLit's free Clever integration, then you should see a Sync with Clever button at the bottom of your Manage Classes page. Click this button if you need your rosters updated sooner. If you are missing students from Clever controlled classes, please reach out to help@commonlit.org. 

Unhide Hidden Clever Classes

Currently, CommonLit imports all Clever classes regardless of which semester they belong to. If you hid your term 2 Clever classes at the start of the school year, now is the time to unhide them!

To remove a class from your hidden classes, go to your Manage Classes page and click on the Hidden Clever Classes link at the bottom of your class list. Click OPTIONS for the hidden class on the right-hand column and select Undo Hide. This will bring back your archived Clever class to your active class list.

If your classes and students are mostly the same, but you have a few roster changes:

CommonLit will match your roster data that is shared on Clever exactly. CommonLit syncs Clever data for free users weekly on Saturdays, and syncs data for school and district partners daily. If your district is using CommonLit's free Clever integration, you should see a Sync with Clever button at the bottom of your Manage Classes page. Click this button to make updates to your roster sooner if needed.

However, if a new student joins your class on Clever, but does not appear in your CommonLit class within 48 hours of the change in Clever (or a manual sync for free users), please reach out to help@commonlit.org to request a manual sync to your account.

Interested in integrating CommonLit with ClassLink, Clever, or Canvas at your school? Check out School Essentials PRO to save time and get set up quickly. Learn more about CommonLit's integrations here.